Privacy Policy
Data Controller
The data controller is HAIAP Sp. z o.o., based in Nosówko, Poland, Tax ID: 6722084759, email: info@systems4you.com, phone: +48 94 717 38 49.
Scope and Purpose of Processing
We process company and contact data (company name, tax ID, address, first and last name, email, phone), transactional data (orders, payments, invoices), and technical data (cookies, server logs).
The purposes of processing include in particular:
- fulfillment of orders and contract management,
- issuing invoices and compliance with accounting and tax obligations,
- commercial and service contact,
- B2B direct marketing of our products and services,
- analysis of statistics and website optimization,
- assertion or defense of claims and archiving.
Legal Basis
Data is processed in accordance with applicable data protection laws and, where applicable, based on contract performance, legal obligations, legitimate interests of the controller (including B2B contact, own marketing, analytics, security), or user consent.
Data Sharing
Data may only be shared with entities processing on our behalf and to the necessary extent: courier/logistics companies, payment operators (e.g., imoje), accounting and legal entities, IT/hosting providers. Appropriate processing agreements are in place with these entities.
Cookies and Tracking Technologies
We only use session cookies. We do not use statistical, marketing, remarketing, or profiling cookies. Users can change their cookie settings at any time in their browser or use dedicated opt-out tools. More information about cookies can be found on the dedicated page: Cookie Policy.
Data Transfers Outside the EEA
As a rule, we do not transfer data outside the EEA. If necessary, appropriate legal safeguards in accordance with applicable law (e.g., standard contractual clauses) and risk assessments are ensured.
Data Retention Period
- data related to contracts/orders – for the duration of fulfillment and the limitation period for claims,
- accounting/tax data – for the period required by law (at least 5 years),
Rights of Data Subjects
You have the right to access, correct, delete, or restrict the processing of your data, as well as to object to processing (including direct marketing) and to lodge a complaint with the relevant supervisory authority in your country.
Voluntariness of Providing Data
Providing data is voluntary but necessary to create an account, fulfill an order, issue an invoice, or respond to an inquiry. Failure to provide data may prevent the fulfillment of these activities.
Security
We apply technical and organizational measures appropriate to the risk, including SSL encryption, access control, backups, and regular system updates.
Document Changes
We reserve the right to update this policy in case of changes in regulations or technology. The current version will be published on aquabara.com.
Contact
For data protection matters, please contact: info@systems4you.com, phone: +48 94 717 38 49.